| |
| |
|
Management Information |
|
|
|
Document management : A dream of paperless office
What is document management: When we think about "Document Management" we usually see a picture of paperless office. It is not an easy task to make an office paperless due to several existing problems based on Industrial needs. Even it is very much difficult to make a shop paperless using document management. Document management is about to manage the document in such a way so that it can be within our reach whenever needed in the desired form without wasting extra time and space. Since computer is a wonderful device and much useful in document management. How document management work: There are several software which can help in document management. There are some terms which is useful to know for document management. Electronic Document Capture (EDC) for document management. Scanning, Text recognition & image conversion are comes under this category in document management. In this we simply convert paper media to soft copy. This is a very useful activity to do document management. By this our reach towards any document becomes more easy and cost effective. Take an example if you want to search a particular paper from a bunch of thousand papers. Using soft copy it is very easy and cost effective. If you want to give a copy to any other person then too it is very quick and economic. Optical character recognition (OCR) for document management. Just what will happen if your document is a normal document typed using a simple typewriter font. Optical character recognition plays a role to understand what is it exactly. Simply saying it recognize the characters printed on a physical media you can say a normal paper. Electronic document management system (EDMS) for document management. If you have a big collection of electronically created documents then electronic document management system is the basic need to correctly locate and display the required document. There may be several requirements to manage the electronically created documents with respect to searching and some other similar operations. There may be a need to maintain summary of all documents and different versions of source documents. Electronic Record management system (ERMS) for document management. There are several application where there is need to maintain the records in highly ordered way like payrolls & patient records. This system manage the documents in such a way so that these are easily accessible effectively. Web content management (WCM) for document management. This system is used to manage websites in a very systematic way. There are so many web documents which needs to store and publish to any website defining several permissions. This document management system take care of all such needs. Workflow management (WFM) for document management. If a document is created after passing several highly ordered steps then this work flow management system is used for document management. We use very efficient software for this document management. Every document should be within reach of correct person timely and that's done by this type of document management. Knowledge Management (KM) for document management. FAQ are the good example of this type of document management. Any information should be communicated to relevant person easily. This is very useful in industries where this type of document management system fills the bridge of communication gap. These are general terms which are used for document management. Now it may be very easy to decide which type of document management is best suited for any need. Afterwards you can search and implement the particular document management. Author is an engineer and is running a website http://engineering-updates.com, you can reproduce this article if all the link are alive.
MORE RESOURCES:
Google News |
|
|
|
RELATED ARTICLES
Know Your Client - The First Rule of Business Coaching Whilst the very best coaches have undertaken independently accredited training and or have years of experience with clients, new self-assessment questionnaires are coming available which is evolving coaching into a far more focused activity. And that is to the benefit of coach/client relationships for the following reasons:- Key Areas Results from assessments enable the coach and client to understand key areas for development and the client can then choose which will be most beneficial. Credibility - A Golden Key to Becoming More Influential You have been named a new leader in your organization, or you are a long time leader with some new people in your organization. Or maybe you aren't a formal leader but are working on an important new project. Outsourcing Problem Analysis As an HR professional, you have responsibilities in several broad areas that have a significant impact on your company's bottom line, directly contributing to the corporate return on investment. The outsourcing choices you make are critical decision points that affect both your employer and the HR community at large. Effective Meetings by Phone - Part 2, How to Hold a Teleconference Even a well-planned teleconference can go poorly. Some people treat any meeting as a casual social activity instead of as a serious business project. The Few & the Many: Free Trade, Outsourcing, & Communication Have you noticed that some sound ideas get bad publicity? Two I have in mind are outsourcing and free trade.No doubt you could name others, but looking at these two initiatives helps us understand a communication challenge for many companies and not-for-profit organizations. The Power of "Ask" For Call Center managers, it is not a pipe dream to improve employee moral while increasing productivity. It may even come easy to some to find fresh, new ways to reduce performance problems. The Truth About Performance Reviews Now that it is January, many of you are putting together, or have just finished putting together your annual Performance Appraisals for your staff. Feedback on performance is certainly one of the most critical aspects of personnel development and one that deserves to be taken very seriously. Cultural Differences: Making it Work Virtually Working virtually adds a whole new dimension to the phrase "cultural differences". It immediately becomes apparent how different people around the world work, live and network. Einstein, The Universe, And Leadership Every since serving a hitch in the military, I have been nagged by the question that's been hanging around leadership since time immemorial: How can some leaders persuade people to believe in them and follow them and other leaders can't? But it wasn't the military that provided me with a framework to answer that question. It was Albert Einstein and his quest for the unified field theory of the universe. Quick Tip - Effective Meetings Earn a Profit Most people treat meetings as a free resource that can be used to deal with any issue. As a result, huge amounts of time and money are wasted on trivia. Knowledge Management - Learning Whilst Doing - Facilitating an After Action Review Introducing a learning culture into organisations can be difficult at times, particularly if the effort required it great and the benefits aren't quickly identifiable.After Action Reviews (known as AARs) are one of the simplest knowledge management techniques, and have been used to great effect in organisations ranging from the US Army, to BP, and even in the development sector in NGOs like TearFund. 4 Simple Steps to Successful Delegation Last month, my featured article was about creating a "Stop Doing" list. Hopefully, if you followed my suggestion, you now have a list of tasks that you are looking to delegate away. Communicate To The Four Main Personality Types You probably know this already, but there are generally held to be four main personality types, which I call: Extrovert, Amiable, Analytical and Pragmatic . Let's take a moment to consider each of them in the workplace. PR Still a Mystery to Some Unfortunately, there are managers who define public relations by its applications. Which explains neither its underlying strengths nor what PR is all about. 10 Ways To Maintain Profits In A Slow Economy 1. Sell more back end products to your existing customer base. Time Management and Team Development - The Yes and No of It Sometimes.In fact making some small changes to the circumstances when we use these two little words, can make all the difference. Tales from the Corporate Frontlines: Employee Ideas Achieve Work Life Balance This article relates to the Work/Life Balance competency, which investigates how your staff feels with regard to the balance between work and personal life. It explores issues such as priority of family and hours on the job, also covered in this competency. Selecting Top Talent: Improve Your Batting Average I recently gave a presentation to a group of business and community leaders on how to select talent to grow their organization. Given the expense associated with recruiting top performers and the high cost of making poor choices, you would think that those responsible for hiring would follow a systematic process that results in high quality hiring. Keys to Feeling Powerfull In An Uncertain World Life has always been full of uncertainties. Over the last several years with downsizing, bankruptcies, scandals, crime, the economic environment, and the threat of war, people are feeling power-less, fearful, and stressed about their present and future lives. Setting Direction Within an Organization FINDING DIRECTION: An organization can't succeed without direction. Direction means having clear goals and guidelines; set goals and guidelines for staff to follow.
|
| home | site map |
| © 2006 |
